Corporate Privacy Policy

Effective Date: June 23, 2026

Precision Air Balancers L.L.C. ("we," "our," or "us") respects the confidentiality of our clients, building contractors, and web visitors. This Privacy Policy describes how we collect, store, share, and protect your information when you access our public website (https://balancers.cyou), request mechanical bids, submit building blueprints, or utilize our certified testing, adjusting, and balancing (TAB) services.

1. Scope of Policy

This privacy framework applies to all digital interactions on our website, corporate email exchanges, phone consultations, and the physical collection of mechanical system data in the field. It covers personal identifying information (PII) of corporate contacts as well as proprietary mechanical specifications, engineering schematics, and air duct configurations provided during commercial bidding processes.

2. Information We Collect

We collect information necessary to prepare balancing quotes and verify ventilation compliance. This includes:

  • Contact Details: Your name, business name, physical corporate address, phone number, and professional email address.
  • Mechanical Parameters: Building square footage, design CFM targets, equipment layouts, air handler ratings, and zoning configurations.
  • File Uploads: Mechanical drawing packages, schematic drawings, engineering blueprints, and balancing lists.
  • Technical Web Logs: IP address, browser type, device information, and anonymous usage logs collected via local web servers.

3. Methods of Collection

We acquire data directly from you when you complete our online consultation forms, contact us via corporate email or phone, or upload mechanical drawing packages. We do not acquire information from third-party advertising brokers or aggregate data from public consumer databases. Any technical web logs are generated automatically when your browser establishes a connection with our hosting infrastructure.

4. Purpose of Data Processing

We process your data strictly to execute our services, specifically to:

  • Calculate equipment requirements and technician hours for custom balancing bids.
  • Locate return paths, dampers, and registers during on-site mechanical inspections.
  • Generate and sign official TAB reports for local code compliance.
  • Establish business-to-business communications, billing accounts, and project scheduling.
  • Comply with Texas and federal record-keeping regulations.

5. Information Sharing and Disclosure

Precision Air Balancers L.L.C. does not sell, lease, or distribute your contact details or proprietary mechanical schematics to third-party data brokers, marketers, or competitors. We share your information only with:

  • Assigned Subcontractors: Field TAB technicians or commissioning agents explicitly contractually engaged to perform work at your physical site.
  • Municipal Code Officials: Local building inspectors or municipal engineering departments, only when requested by you to secure building occupancy clearance.
  • Legal Authorities: Regulatory bodies where required by law, court order, or to defend our legal rights.

6. Data Retention Brackets

We retain corporate contact records and project files to satisfy warranty claims and code audits. Standard project blueprints and final TAB reports are retained in our secure local archives for a minimum of seven (7) years following project completion. After this retention period, digital schematics are deleted, and physical report files are destroyed.

7. Protection of Blueprints & Mechanical Data

Building blueprints represent sensitive corporate assets. We secure all uploaded PDF schematics and equipment spreadsheets using local disk encryption. Access to mechanical drawing packages is restricted to engineers and technicians assigned to the project. We do not use cloud storage platforms that permit public indexing of directories.

8. State Regulatory Compliance (Texas & US)

We conform to relevant state privacy guidelines and federal data protection frameworks. If you are a resident or entity operating in Texas or other states enforcing data consumer laws, you have specific rights regarding access to your personal data, including the right to request deletion of your record, verification of processed data categories, and correction of any factual errors in our databases.

9. Cookies and Local Storage

Our website utilizes minimal local session cookies necessary to maintain page load speed and track layout choices. We do not implement cross-site tracking cookies, behavioral tracking pixels, or third-party marketing tags (such as Google Tag Manager, Facebook Pixel, or doubleclick.net). You can disable cookies in your browser settings without affecting site performance.

10. Rights of Data Subjects

You have the right to request a copy of the contact parameters we store in our office systems, request that we delete your PII from our CRM, or instruct us to correct inaccurate address details. To exercise these rights, please contact our Dallas office at [email protected]. We verify your identity before processing any data requests.

11. Third-Party Websites

Our site may contain links to external engineering bodies or local municipal codes (such as ASHRAE, NEBB, or ICC). We do not control the privacy practices or content of these external domains. We encourage you to review their privacy statements before submitting information on their sites.

12. Policy Modifications

We update this Privacy Policy periodically to reflect changes in our mechanical testing procedures or state privacy regulations. Any updates will be published on this page with an updated effective date. We encourage you to check this policy occasionally to remain informed about how we protect your information.

13. Corporate Contact Desk

For questions or requests regarding this Privacy Policy, please contact our administrative desk:

Precision Air Balancers L.L.C.
1200 Main Street, Suite 450
Dallas, TX 75202, United States
Phone: +1 (214) 555-0184
Email: [email protected]

14. Texas Data Privacy & Consumer Rights (TDPSA)

As a business operating in the state of Texas, we align our information practices with the Texas Data Privacy and Security Act (TDPSA). Under this state framework, Texas residents and corporate entities are granted specific rights regarding the collection and processing of their business parameters and personal identifying information. You have the right to confirm whether we process your data, obtain a digital copy of the information we store, and request that we delete or correct any errors in your database records. To submit a privacy request, please contact our Dallas office at [email protected].

15. Data Security Infrastructure & Encryption Standards

We implement strict administrative, technical, and physical security measures to protect your proprietary blueprints, project schematics, and contact records. All digital drawing packages are stored on encrypted local drives with access restricted to engineers assigned to the project. We do not transmit schematics over unencrypted network channels, and we do not use public cloud folders that permit automated indexing. Our staff receives regular training regarding data security and document handling, ensuring that your commercial secrets remain protected throughout our testing and balancing processes.

16. Response Protocols for Data Incidents

In the unlikely event of an unauthorized data access incident or security breach affecting your personal contact details or project files, we will notify affected parties and relevant state regulators within the timeframes mandated by Texas law. We maintain detailed system logs and backup archives to identify access sources, isolate affected databases, and restore secure operations immediately. If you suspect that your blueprint parameters or account details have been compromised, please contact our technical desk immediately.

17. California Consumer Privacy Rights (CCPA/CPRA Compliance)

Although our main operations are focused on mechanical systems in Texas, we recognize that our website can be accessed by residents of California. To ensure high standards of corporate transparency, we align our web data practices with the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA). California residents have the right to request information regarding the categories of personal data we collect, identify the business purposes of data processing, and opt-out of any future sale of their personal information. As noted, we do not sell or lease consumer data. To submit a CCPA privacy inquiry, please email our administrative desk at [email protected].

18. Children's Online Privacy Protection (COPPA Compliance)

Precision Air Balancers L.L.C. does not design website services or publish content for children under the age of thirteen (13). We do not knowingly collect or store personal identifying parameters from children. If you believe that a child has submitted contact parameters or requested mechanical information through our public web forms, please contact us immediately, and we will delete the record from our CRM systems.

19. Compliance with Regional Guidelines

We maintain high standards of privacy compliance by regularly reviewing our administrative processes and database configurations. Our data security protocols are updated annually to ensure the absolute integrity and safety of all customer records, blueprint files, and project parameters stored in our local Dallas office systems, protecting commercial secrets and personal data.

We maintain strict administrative guidelines to verify data integrity and compliance across our office platforms.